Below you'll find information about:
How to Register - Acceptance Criteria - Entry Fee - Registration Deadlines - Tournament Policies - Team Check-In On-Site - Check-In Procedures - Roster Violations - Format - Tiebreaker Procedures
How to Register
REGISTER HERE on AES beginning September 1st, 2023
Teams will be accepted on a first come, first served basis once a team has completed all registration requirements. Acceptance for all teams is always contingent on space available.
Register for the Countdown City Classic on AES
Submit entry fee payment
Fulfill Stay to Play - If a club/team is located outside 60 miles of the playing venue, they must reserve at least 5 hotel rooms within the tournament's block for the entirety of the event
EARLY REGISTRATION FEE (Sep 1-Oct 31): $525 per team
LATE REGISTRATION FEE (Nov 1 and after): $545 per team
Please make all checks payable to:
Attn: Countdown City Classic
28536 Verde Mtn Trail
San Antonio, TX 78261
Early Registration Deadline: October 31st, 2023 - $525 entry fee
Teams that register after this date will pay a $545.00 entry fee
Registration Close Deadline: December 15th, 2023
If a team drops before November 1st: Full Refund
If a team drops between November 1st and December 1st: All but $150
If a team drops after December 1st: No Refund
All entry fees are nontransferable. A team may not apply this entry fee to any other tournament. The move fee may be waived if the move benefits the tournament.
If a team wishes to drop from the tournament they will need to email the tournament director with the request and the team/club name.
Team Check-In On-Site
TEAM CHECK IN
There will be no team check-in or rosters required. Team coaches will just need to stop by the team check in table and pick up coach credentials in the convention center lobby next to the spectator wristband purchase tables. This can be done during advance pre-sale of spectator wristbands or the first day of the event on the way to first match.
December 28th, 2023 (night before event) HBG Convention Center FOYER
3pm-6pm *Times & locations subject to change
December 29th, 2023 HBG Convention Center FOYER
7a-4p *Times & locations subject to change
All rosters must be verified!
All rosters must be signed
All USAV #s must be verified (players and coaches)
All coaches must be IMPACT certified or they will not be allowed to sit on the bench
Please note the contact information on the roster turned in will be used for any emergency updates during the event
Directions on how to download and print your roster:
Login to Advanced Event Systems with a Club Director user profile
Under the "Club Director" tab in the top left corner, click "Clubs"
From the "quick links" options at the top, choose "Teams"
Find the necessary team and click on the team name.
From the list of events click the 'print' link (far right) located next to the tournament the team is attending. Be sure you are are printing the correct team for the correct event
Double check the roster is correct. If so, print that roster and bring a signed copy to team check-in
Repeat these steps for all teams participating in the tournament
2 day tournament
10 sets minimum
R1s will be provided for all matches - Work teams will be responsible for providing the R2 AND line judges/libero tracker/score flipper/scorer
All tie breaking procedures can be found on the USAV official sanctioned tournament website.